RICOH Always Current Technology Updates

1  Hide characters when typing passwords

Users can choose to hide characters when typing password on the control panel.

This function can be set from the control panel or from the Web Image Monitor.

How to set:

• System Settings] ▶ [System for Administrator] ▶ [Security] ▶ [Show Characters While Entering Password]

1  Prohibit Printing of PostScript/PDF

You can now prohibit the machine from printing PostScript and PDF files to prevent PostScript and PDF, which are printer languages that work with scripts. The function complies with NIST 800-171.

You can change the setting either using Smart Operation Panel or using Web Image Monitor. 

• Configure this in [Settings] > [Printer Settings] > [Data Management/Maintenance] > [Administrator Tools] > [Prohibit printing PS/PDF]  using Smart Operation Panel.
• Configure this in [Device Management] > [Configuration] > [Basic Settings] > [Prohibit printing PS/PDF]  using Web Image Monitor.

2  Allowing Guest Users to Use Wireless Direct Printing

Guest users can now use wireless direct printing even if access control is specified. Select [Active] to allow guest users to wireless direct printing when access control is specified.

• Configure this in [Device Management] > [Configuration] > [Security] > [Access Control]  using Web Image Monitor.

3  Ability to specify HSTS

You can now specify HSTS. When HSTS is active, Web Image Monitor is always accessed via HTTPS.

• Configure this in [Device Management] > [Configuration] > [Security] > [Network Security] using Web Image Monitor.

How to enable V2.11 security features

Instructions : SMBv3 Extended Functions setting

• Setting in [Device Management] > [Configuration] > [Network] > [SMB] > [SMBv3 Extended Functions] on Web Image Monitor.
• Set [SMBv3 Extended Functions] to [Active] to enable authentication level setting, sending data to a folder in an encrypted server, and transmission via SMBv3.0.2 and SMBv3.1.1.
• In advance, activate [SMBv2/SMBv3] in [SMB].

Instructions : Authentication level setting

• Configure this in [Device Management] > [Configuration] > [Network] > [SMB ] > [Advanced Settings ] > [Authentication Level] using Web Image Monitor.
• When [Level 4: Kerberos Authentication] is selected, you can send scanned data to a computer that belongs to the domain and whose computer name is 15 characters or less.

1  Kerberos Authentication in Scan to Folder

Authentication level for SMB data transmission can be selected on the Web Image Monitor. You can specify Level 4 Kerberos Authentication.

2  SMB encryption by file server

You can use SMB data transmission to an encrypted file server. You can encrypt on per file server basis.

3  SMBv3.1.1 for Windows Authentication

You can use SMB3.1.1 for Windows Authentication and data transmission.

1 End-to-end print encryption

To protect data from malicious attack and ensure end-to-end security, print data can now be encrypted using TLSv1.3.

2 Integrated Windows Authentication in SMTP Authentication

You can use the Integrated Windows Authentication (NTLM) as an authentication method for SMTP server.

1  End-to-end print encryption

To protect data from malicious attack and ensure end-to-end security, print data can now be encrypted using TLSv1.2.

2  SHA2 support on SNMPv3

To meet enhanced government security requirements, SHA2 (224bit/256bit/384bit/512bit) is now available as an authentication algorithm.

3  Secure internet fax connection

The POP3/IMAP4 encryption has been extended to include SSL/TLS. Customers using internet fax with Office 365 and Gsuite can now apply a secure SSL connection.

4  Batch change security settings

Eliminating the need to change/reinstate security settings manually at multiple individual devices, system administrators can now apply a remote global change to the following settings: user login, password and SNMP v3 account.

5  Batch change network protocols

Eliminating the need to change network protocol settings manually at multiple devices, system administrators can now apply a remote global change to the following settings: encryption strength; WSD (Encrypted Communication of Device) IPv4, NetBIOS over TCP/IPv4, Enable IPP Port 80 IPv4, IPP Port 80 IPv6, WSD (printer) IPv6, WSD (Scanner) IPv6, IPP (Port 631) IPv6, Permit SNMPv3 Communication, IPv4 and IPv6.

1  Display Thumbnails in Quick Print Release

Display Thumbnails Option is available in Quick Print Release.

2  PC Identification of the Source for P1 Command Errors

By referring to the Error Log, users can find out which PC is causing the P1 command error. Displays the IP address of the originating PC.

3  Cleaning mode for control panel

Users can turn the control panel to “Cleaning mode” to clean/wipe-off the stain or dust on the screen. When “Cleaning mode” is ON, the screen will turn black and touch operation will be disabled for 20 seconds.

How to set

• [Home Screen] ▶ [⚙Menu key] ▶ [Control Panel Cleaning Mode]

1  Importing/Exporting the Address Book using Web Image Monitor

• Do this operation in [Device] > [Address Book] > [Maintenance] > [Address Book Import/Export] Management

1  Usability Improvements when browsing the network and failing due to input error

You can interrupt the search on the network for a destination folder of SMB transmission and the connection test when use the Send to Folder or registering a folder in the Address Book.

When you notice a mistake, you will be able to interrupt the network reference and edit it immediately. It can reduce time spent waiting for timeout.

1 Support New User Interface in Document Server

• Top screen
  You can find notification for files in auto delete are shown in the top screen.

• Edit folder/file
  You can edit a setting of folders and files on screen with new UI. 

• Save original setting (Copy)
  You can select original setting for copy with new UI.

• Print file
  You can select files and change print settings on the screen with new UI.

2 Support New User Interface in Store File (Scan/Fax/Copy)
To minimise operation time of save & Scan/Fax/Copy, you can save files to the storage and Scan/Fax/Copy files at the same time.

• Store file (Copy)

 

• Store file (Scan)

1  Print cancellation when stapling limits exceeded

To reduce waste, if the maximum staple limit is exceeded, the device will alert the user and pause the job before it is printed. The user is given the option to cancel printing or continue without stapling.

2  Output tray selection

To make it easier to identify output, it is now possible to pre-select an output tray for a second print network (optional NIC port required).

1  Preventing a FAX Transmission to the Wrong Destination

Sending a fax only after entering the destination twice for confirmation.

This function is newly available for IP-FAX, it was originally only available on the G3 FAX.

How to set:

• [Fax Settings] ▶ [Send Settings] ▶ [Prevent Incorrect Transmissions] ▶ [Enter Destination Multiple Times] ▶ [ON] ▶ [OK]

2  Centralized management of settings when receiving faxes and easy confirmation

Add a new screen that  allows the user to check the contents of each setting related to reception in the FAX settings

Operation settings for document reception, timer settings for output switching, specific destination settings, etc.

How to set:

• [Settings] ▶ [Fax Settings] ▶ [Others] ▶ [List of Actions on Receiving File]

3  UI for FAX parameters

The following settings that could only be set in BitSW/Parameter settings will be set in FAX settings. 

• Re-transmission interval for Memory transmissions
• Re-transmission interval for Backup transmissions
• Re-transmission interval for Folder transfer

How to set:

• [Settings] ▶ [Fax Settings] ▶ [Send Settings] ▶ [Resend Settings]

1  Fax Job Priority Setting

To avoid mix of fax and print jobs, the priority of printing fax job can be switched. It can be changed that Fax job is on hold until printing is completed or Print job is on hold until receiving/sending Fax is completed.

To enable this feature, please contact service engineer.

1  Error terminology improvements for FAX reports

The reason of errors in Fax reports are more detailed and easier to understand. You can easily find out the cause of the fax error without contacting the call center.

2  The file format of the transmission result report in FAX

Now you can choose the file format for the transmission result report not only from TIFF but also from PDF and PDF/A.

1  Fax communication records

User can change the frequency when you receive an e-mail with the fax logs. You can receive this email after 50, 200 or 1000 faxes.

2  Prevent unwanted faxes

Unwanted senders can now be blocked by selecting fax numbers directly from fax reception history, instead of manually entering numbers.

1  File type in the setting of Fax Memory Transfer

- Enable a file type in the setting of Fax Memory Transfer
- Available file types: TIFF, PDF, PDF/A

2  Fax Reception File Storage Location

- The “Reception File Storage Location” function is added to Fax Settings

1  Print on both sides when printing interface settings list from the device

Users can choose to print on both sides when printing interface settings lists.

How to set:

• [System Settings] ▶ [Network/Interface] ▶ [Print list] ▶ Check [2 Sided Print]

1  Changing of “Settings” interface from “Settings (Classic)” to “Settings (Standard)”

1. Select Settings
   
   

    

2. 1  Select Machine Features Settings
   
   

    

3. 2  Select System Settings
   
   

    

4. 3  Select Admin Tools --> Switch Screen Type
   
   

    

5. 4  Select Standard then press OK
   
   

    

6. 5  Select Exit
   
   

    

7. 6  Select Restart
   
   

    

8. 7  After restarting, select Settings
   
   

    

9. 8  New Settings Interface is completed!
   
   

2  New user interface in Settings

1. Settings Homepage
   
   

    

2. 1  Search for any setting under Search function
   
   

    

3. 2  Layers are displayed on the left column for quick navigation
   
   

    

4. 3  Locator key allows easy reference of user’s navigation path
   
   

    

1  Copy Quality Setting

You can adjust image quality in detail.

 

2   Directional Magnification Setting

You can adjust a magnification of copy by X and Y axis separately.

3   Spread → 2 Sided Copy Setting

You can select spread to 2 sided copy setting in detail.

 

1  Insert Cover

User can insert cover paper before the first page or after the last page.

2  Insert Designate/Chapter

- Designate: Can copy the specified pages to the chapter separation paper.
- Chapter: Can always copy each specified page to the front side.

3  Colour Overlay

User can apply an overlay colour.

4  Convert Colour

User can select colours for conversion.

5  Interrupt Mode

An Interrupt button has been added to the Smart Copy app. The Interrupt button temporarily pauses the job in progress, allowing an urgent copy to made of another document.

6  Booklet/Magazine Settings

A wizard is used to select the appropriate binding settings, and insert and copy onto a cover sheet, if required.

1  Reserve (Job Preset)

User can preset the next copy job during copying, and the next job will start automatically when the current job is completed.

2   Repeat

The original image is copied repeatedly. The number of repeated images depends on the original size, paper size, and reproductionratio.

 

3   Positive / Negative

User can copy by inverting an image based on the original brightness when copying.

4   Mirror Image

User can copy by reversing the image from left to right, as reflected in a mirror.

5   Slip Sheet

User can insert a sheet of paper at the turn of a page when copying an original comprising multiple pages at one time.

1  File name can be changed when scanning

You can set file name as rule with the combination of “Host name”, “Login ID”, “Date & Time”, and Manual Entry text.

1  AirPrint user authentication/job tracking

Improving security when printing from mobile devices, user authentication is now supported for AirPrint.

2  Data log job restrictions

To protect the integrity of the job log, it is now possible to restrict job execution when the job log is full. When this setting is enabled, the device will stop printing and alert the administrator and user when the job log is full.

3  Reset file password after transmission

To prevent password errors and ensure that protected files can be opened, it is now possible to reset scanned file passwords after transmission.

4  LDAP search improvement

To minimise LDAP search delays and associated failures, the LDAP search feature has been enhanced and now includes an additional setting intended to decrease search delays.